AUTUMN 2004 CONSULTATION SURVEY OF SCHOOLS PREFERENCES FOR DELEGATION / COST REDUCTION
Q1.
School
Q2.
Completed by
Q3.
Position (e.g. Head)
Q4.
Type of School
Nursery
Primary
Secondary
Special
Q5.
Status of School
Community
Foundation
Voluntary
Q6.
Area of Anywhereshire
Anywhere
East Anywhere
North Anywhere
West Anywhere
South Anywhere
PLEASE NOTE: ONLY ONE RETURN FROM EACH SCHOOL PLEASE


SOME PRELIMINARY QUESTIONS
Previous consultations have indicated limited enthusiasm among the majority of Headteachers and Governors for further delegation. If we are able to assist schools in responding to further delegation, which we believe to be inevitable, it would help us to understand a little more about the reasons for this.
Q7.
What discourages Anywhereshire schools from taking on more responsibilities?
Most important
Important
Average importance
Less important
Least important
Q7.1.
Concern that once delegated LEA will not provide service even if schools want to buy back
Q7.2.
Concern that formulae may not be sensitive to local needs
Q7.3.
Money for support staff in school
Q7.4.
Money for support staff outside school
Q7.5.
Money to release Head / Senior Staff from classroom
Q7.6.
Knowledge/skills of Headteacher
Q7.7.
Knowledge/skills of Governors
Q7.8.
Knowledge/skills of School Support Staff
Q7.9.
Knowledge/skills of support staff from outside school
Q7.10.
Other - Please specify below



Q8.
Please specify



Q9.
Recognising that how you respond to this question could well differ depending on the particular area in question, IN GENERAL do you favour the LEA delegating budgets with a simple buy-back arrangement or would you favour us encouraging schools to develop in-house or jointly provided services, e.g. on a cluster basis?
Simple buy-back arrangements
LEA encourages schools to develop in-house or jointly provided services, e.g. clusters





Completing the rest of the questionnaire

For each of the category of expenditure please indicate your views on the timing of the delegation or change in balance of funding. The results of this survey will be used to inform the prioritisation of further work on new delegations / review of policies and budgets. Note that as explained in the Director's letter of ____ that will lead to further more detailed consultation later in the term.



Please note that where you 'tick' the final box (cost-reduction) for any of the questions 10 to 47 you will be asked to identify which three areas are priorities for review.





 


Access to education (Questions 10 to 17)

Q10.
Home to School Transport
Retain existing arrangements
Delegate part or all from April 200x
Delegate part or all from some later date
No delegation for foreseeable future but focus on reduction in spending
Question 11: School Meals - primary and special schools; including school kitchens repair and maintenance £x,xxxk

This budget is already delegated to secondary schools and is an optional delegation for primary and special schools (i.e. schools can individually opt for the budget to be delegated to them). Formula in place. Because this is already an optional delegation we have already developed a formula for distributing the budget (through last year's 'Fair Funding' project). We would expect to delegate this budget from April 200x.
Q11.
School Meals - Primary and Special Schools
Retain existing arrangements
Delegate part or all from April 200x
Delegate part or all from some later date
No delegation for foreseeable future but focus on reduction in spending
Question 12: Asset Management£x,xxxk

Review, commissioning and management of the capital programme including preparation and review of the Property Strategy, Capital Strategy and over-arching asset management plan. Management tasks include: feasibility option appraisal, commissioning capital schemes and the planned maintenance programme, managing the competitive tendering process, exercising corporate programme management, energy management, control of asbestos. Asset management also includes sales, acquisitions, valuations, landlord and tenant matters, property records (including asset register and mapping) and condition surveys.

(NB If we proceed with the devolution of budgets for structural maintenance some of this budget (relating to property managers) could be earmarked for delegation).

The School Resources Scrutiny Group have expressed a particular interest in reviewing the costs of asset management, including the approach to allocating the corporately-managed costs between schools and other services. Initial work for that review indicates, with no change in overall spending relating to education, a more rigorous approach to cost allocation may result in the share of the Council-wide costs attributed to education being lower in 200x-0y that the figure used in the past.
Q12.
Asset Management
Retain existing arrangements
Delegate part or all from April 200x
Delegate part or all from some later date
No delegation for foreseeable future but focus on reduction in spending
Question 13: Education Welfare Service£xxxk

This includes the Education Welfare Service but also home-school liaison officers in the Travellers and Multicultural Service.

DFES is piloting devolution to secondary schools but Anywhereshires' offer to involved in the pilot was not accepted - only one shire county is involved. In consultation 50% of secondary schools felt the idea of devolution should be explored further. Finding a satisfactory basis for devolving the funding was seen as a major issue. Devolution to a cluster of schools such as the secondary and its feeder primaries is a possibility but there would be difficulties in doing this where secondary catchment areas are complex. Devolution is not the same as delegation - the former involves requiring schools to spend money on a specific purpose.
Q13.
Education Welfare
Retain existing arrangements
Delegate part or all from April 200x
Delegate part or all from some later date
No delegation for foreseeable future but focus on reduction in spending
Question 14: School admissions / supply of school places£xxxk

Managing the admissions arrangements for schools where the LEA is the admissions authority; planning and managing the supply of school places - amalgamations, closures, new schools, servicing the School Organisation Committee, developing the annual School Organisation Plan.

Q14.
School admissions/places
Retain existing arrangements
Delegate part or all from April 200x
Delegate part or all from some later date
No delegation for the foreseeable future but focus on reduction in spending
Question 15: Outdoor education including environmental and fields studies (not sports)
£xxxk

An 'added-value' budget supporting Environmental Education Services (£xxxk), Outdoor Education Centre (£xxk), Residential Education Centre (£xxk). If delegated would lead to increase in prices charged by trading units who currently receive this funding centrally on behalf of all schools.
Q15.
Outdoor Education
Retain existing arrangements
Delegate part or all from April 200x
Delegate part or all from some later date
No delegation for foreseeable future but focus on reduction in spending
Question 16: Pupil Support£xxxk

Parents of secondary aged pupils on income support receive school clothing vouchers to the value of £xx (£yy in year 7).The money is used to purchase school uniform or clothing for PEA. Funding could be delegated to secondary schools on the basis of numbers of students whose parents are on income support. Secondary schools could decide their own policy for supporting low income families.
Q16.
Pupil Support
Retain existing arrangements
Delegate part or all from April 200x
Delegate part or all from some later date
No delegation for foreseeable future but focus on reduction in spending
Question 17: Free School Meals - eligibility

Assessment and processing of applications for free school meals, clothing allowances and post-16 education maintenance allowances. A small amount of funding could be delegated to each school based on number of pupils eligible for free school meals. Schools could undertake their own assessment of eligibility for these benefits and ensure families receive them.
Q17.
Free School Meals
Retain existing arrangements
Delegate part or all from April 200x
Delegate apart or all from some later date
No delegation for foreseeable future but focus on reduction in spending
Special Educational Provision (Questions 18 to 26)
A major Best Value review is in progress on SEN policy and resourcing. We had expected to consider delegation in the light of the conclusions of that review. However that would be too slow a timetable if we are to meet the 85% delegation target. That Best Value review, including radical changes to the way in which we finance the costs of SEN in schools, will be the subject of further major consultation with schools, as referred to in the Director's letter of _____.
Question 18: Fees for pupils at independent special schools and abroad £x,xxxk

This pays for education of pupils with severe/complex needs which cannot be catered for in Anywhereshire schools. To which schools would the budget be delegated? It is doubtful whether delegation is a realistic option although the Best Value review needs to consider the balance between expenditure on out of county placements and provision in county.
Q18.
Fees for pupils
Retain existing arrangements
Delegate part or all from April 200x
Delegate part or all from some later date
No delegation for foreseeable future but focus on reduction in spending

Question 19: Education out of school, behaviour support plan, pupil referral units, excluded pupils £x,xxxk

65% of the expenditure is on secondary aged pupils. Secondary schools were consulted on delegation during the summer term. 69% favoured no delegation. From September 200x the LEA has to provide full time education provision for excluded pupils and pupils out of school. The funding could be delegated to schools with the scheme of delegation requiring schools to make alternative provision for any pupil living in Anywhereshire whom it excludes from roll and who has not transferred to another school. If all funding is delegated, schools would need to find home tuition for pupils on their roll who are sick, in hospital or attending psychiatric units.

A number of LEAs are linking EBD special schools with in-school support and provision for pupils out of school to provide an integrated behaviour support service. Funding is delegated to the establishment to provide a full range of services. We intend to pursue this as an option for 200x-0y.

Q19.
Education out of school
Retain existing arrangements
Delegate part or all from April 200x
Delegate part or all from some later date
No delegation for foreseeable future but focus on reduction in spending
Question 20: Provision for pupils with statements - mostly LSAs for sensory impaired pupils; also part of the Secondary Support Service £x,xxxk

We would expect to delegate LSA provision for HI / VI pupils in the same way as LSAs were delegated for other needs from April 2000.
Q20.
Statemented pupils
Retain existing arrangements
Delegate part or all from April 200x
Delegate part or all from some later date
No delegation for foreseeable future but focus on reduction in spending
Question 21: SEN support services for pupils without statements £x,xxxk

Elements of the Hearing Support Service, Visually Impaired Service, most of the Primary Support Service and a small part of the outreach work from the speech and language centres. 70% of the funding shown here is for Primary Support. During consultation with schools for 200x-0y, 70% of respondents said that they wished to retain a centrally funded service. As a result members of the County Council rejected delegation for 200x-0y.
Q21.
SEN support services
Retain existing arrangements
Delegate part or all from April 200x
Delegate part or all from some later date
No delegation for foreseeable future but focus on reduction in spending
Question 22: Educational psychology, assessments and statementing £x,xxxk

Would not expect to delegate elements which are core LEA parts of the Code of Practice - i.e. making decisions on additional resources.
Work which is more advisory by nature would be more appropriate for delegation but it is difficult to disaggregate support from assessment.
Q22
Educational Psychology, assessments and statementing
Retain existing arrangements
Delegate part or all from April 200x
Delegate part or all from some later date
No delegation for foreseeable future but focus on reduction in spending
Question 23: SEN support services for pupils with statements £x,xxxk

Includes all units attached to schools. Many LEAs have delegated budgets for units.

The Anywhereshire schools with units have shown little interest in delegation but because of the targets being set by the Government it may be necessary to delegate funding even if schools then decide on a 100% buy-back (i.e. delegation as an administrative arrangement).
Q23.
SEN support for statemented pupils
Retain existing delegation
Delegate part or all from April 200x
Delegate part or all from some later date
No delegation for foreseeable future but focus on reduction in spending
Question 24: LEA functions in relation to child protection (Children's Act 1989) £xxxk

This comprises:
a) The cost of reimbursing schools for the supply costs involved in attending initial child protection cases where an application has been made to take the child into care.
b) The education child protection service and training programme.
c) Statutory subscriptions to the Area Child Protection Committee.
d) Education support team for looked after children - this accounts for the majority of the expenditure and in some other local authorities spending is attributed to Social Services to support its role as the Corporate Parent with respect to education. The funding for this service was initially provided by the Council's Policy Committee to support this corporate function which is equally related to Social Services functions. We are therefore considering with Social Services whether this spending should be included in the section 52 statement.
Q24.
Child Protection
Retain existing arrangements
Delegate part or all from April 200x
Delegate part or all from some later date
No delegation for foreseeable future but focus on reduction in spending
Question 25: Promoting good practice / collaboration / integration £xxxk

Estimate of time that SEN services spend promoting good practice. It is difficult to consider this item of expenditure in isolation from SEN support services ( Questions 21,23 above).
Q25.
Promoting good practice in SEN
Retain existing arrangements
Delegate part or all from April 200x
Delegate part or all from some later date
No delegation for the foreseeable future but focus on reduction in spending
Question 26: Health service partnerships / special medical attention £xxk

Contribution to multi-agency projects that attract external funding (health promoting schools initiative, Life Education Centre for primary schools). Also funds LEA's contribution to the Anywhereshire Drugs Action Team Action Plan and promoting the needs of schools with the Health Authority, Primary Care Groups and Child and Adolescent Mental Health Services.
Q26.
Health Partnerships
Retain existing arrangements
Delegate part or all from April 200x
Delegate part or all from some later date
No delegation for foreseeable future but focus on reduction in spending
Strategic management - statutory / regulatory duties (Questions 27 to 37)

Generally we have sought to avoid detailed discussion of implications of delegation because in many cases the expenditure supports the overall infrastructure of the County Council etc etc and the delegation would only be appropriate if there were to be no County Council responsibilities for education.
On the Section 52 statement we are required to report on spending on statutory/regulatory duties in one block - our figure is £x,xxxk. For this consultation we have analysed that spending into its components.
Question 27: Financial advice to the department and funding / monitoring / intervention re schools £ xxxk

Includes contribution to securing resources on schools' behalf through Council's Medium Term Service Priorities process, maintenance and development of the section 48 scheme for the financing of schools, supporting/challenging schools in budget difficulties, ensuring that schools in budget deficit produce recovery plans, validation and monitoring of those plans.

Also development and maintenance of the accounting framework to meet statutory reporting requirements, financial monitoring and control of service expenditure and maintenance of the Council's financial systems for education services other than schools.
Q27.
Financial advice etc.
Retain existing arrangements
Delegate part or all from April 200x
Delegate part or all from some later date
No delegation for foreseeable future but focus on reduction in spending
Question 28: ICT £xxxk

This figure includes both value-added work funded centrally on primary and special schools' behalf and the ICT-related costs of the department: advice, support and upgrades for school administration systems (SIMS), including heads and administration training and updates including auto reconciliation, assessment manager and school planning; communications infrastructure to schools for administration and management information system links, and provides e-mail and web sites for schools (N.B. does not include ICT curricular activity).
Q28.
ICT
Retain existing arrangements
Delegate part or all from April 200x
Delegate part or all from some later date
No delegation for foreseeable future but focus on reduction in spending
Question 29: Chief Education Officer plus office £xxxk

Includes Education department-wide planning and LEA initiatives.
Q29.
CEO plus office
Retain existing arrangements
Delegate part or all from April 200x
Delegate part or all from some later date
No delegation for for seeable future but focus on reduction in spending
Question 30: Human resources advice/support for the department£xxxk

As well as providing professional advice and support to LEA managers on personnel issues, and contributing to departmental organisational development the service also manages pre-employment occupational health screenings and ill-health referrals, the budget for counselling services, headteachers' medicals and the trade union facilities arrangements.
Q30.
Human resources
Retain existing arrangements
Delegate part or all from April 200x
Delegate part or all from some later date
No delegation for foreseeable future but focus on reduction in spending
Question 31: School Management & Governance£xxxk

Statutory responsibilities relating to the appointment of governors; relating to the securing of training for governors. Advice to governing bodies on appointment of headteachers. Responding to complaints. Emergency procedures for schools and civil emergencies. Statutory responsibilities relating to exclusions. Supporting school-LEA partnership arrangements.
Q31.
School Management and Governance
Retain existing arrangements
Delegate part or all from April 200x
Delegate part or all from some later date
No delegation for foreseeable future but focus on reduction in spending
Question 32: Parts of Inspectorate, Advisory service, School Improvement Resource Unit, Outdoor Education£xxxk

Includes advisors' health and safety audits (e.g.Design Technology), SACRE, statutory returns, performance analysis, health and safety advice relating to school visits and journeys. 
Q32.
Parts of Inspectorate, Advisory Service etc.
Retain existing arrangements
Delegate part or all from April 200x
Delegate part or all from some later date
No delegation for the foreseeable future but focus on reduction in spending
Question 33: Member services & secretariat£xxxk

Support for Committees and elected members in their decision-making and advisory roles.
Q33.
Member services
Retain existing arrangements
Delegate part or all from April 200x
Delegate part or all from some later date
No delegation for foreseeable future but focus on reduction in spending
Question 34: External audit£xxxk

Education's share of the charges from District Audit Service. They are the County Council's external auditors, statutorily required to give an independent account of how the Council is discharging its stewardship of public money.

Q34.
External Audit
Retain existing arrangements
Delegate part or all from April 200x
Delegate part or all from some later date
No delegation for foreseeable future but focus on reduction in spending

Question 35: Internal audit£xxxk

Internal audit provides an independent appraisal of internal control systems of the Council and advises on new and developing systems as a contribution to the proper and economic, efficient and effective use of resources, The costs shown here comprise the costs of auditing both schools and other centrally managed LEA functions.
Q35.
Internal Audit
Retain existing arrangements
Delegate part or all from April 200x
Delegate part or all from some later date
No delegation for foreseeable future but focus on reduction in spending
Question 36: AD Resources plus Management Information £xxxk

The Assistant Director (Resources) leads the five resources functions in the department - finance, human resources, ICT, management information and property - ensuring that these resources effectively support the achievement of the Education Committee's objectives and providing a link with corporate developments.

The Management Information section provides a specialist analysis and interpretation service across the department, advises on the specification of the management information requirements, promotes and facilitates the co-ordination and use of data, provides a research and development service, and provides appropriate information to inform continuous improvement in the service.
Q36.
AD and Management Information
Retain existing arrangements
Delegate part or all from April 200x
Delegate part or all from some later date
No delegation for foreseeable future but focus on reduction in spending
Question 37: Corporate research function£xxk

Education service share of corporate costs. Essential for pupil number forecasting.
Q37.
Corporate Research
Retain existing arrangements
Delegate part or all from April 200x
Delegate part or all from some later date
No delegation for foreseeable future but focus on reduction in spending
Other Strategic Management (Questions 38 to 45)
Question 38: PRC / redundancy costs£xxxk

Delegation would lead to schools becoming responsible for paying for redundancy and early retirement costs where staff currently meet LEA criteria for redundancy payments. Issue of equity between schools with staff of higher or lower average age. It would be possible to delegate a part of the budget to schools, and requiring them to contribute some of the costs (e.g. proportion of the lump sum costs), thus sharing the burden for early retirements / redundancies between schools and LEA.
Q38.
Early Retirement / redundancy
Retain existing arrangements
Delegate part or all from April 200x
Delegate part or all from some later date
No delegation for foreseeable future but focus on reduction in spending
Question 39: Insurance£xxx

Schools can currently opt for this budget to be delegated to them. We have a formula in place for delegation. Schools would need to be aware of the long time horizons involved in insurance - e.g. potential for being sued in several years' time for negligence. We would expect to delegate this budget from April 200x and offer buy-back into LEA arrangements.
Q39.
Insurance
Retain existing arrangements
Delegate part or all from April 200x
Delegate part or all from some later date
No delegation for foreseeable future but focus on reduction in spending
Question 40: Joint use arrangements£xxxk

Budget pays for District Councils (DCs) to make their swimming pools available to schools who would otherwise not have access to swimming facilities. If delegated, schools would be responsible for making payments to DCs. We could offer a buy-back arrangement to simplify administration for schools and DCs. Could delegate based on actual costs school by school or by pupil numbers. Issues about equity of provision of capital infrastructure at schools.
Q40.
Joint Use
Retain existing arrangements
Delegate part or all from April 200x
Delegate part or all from some later date
No delegation for foreseeable future but focus on reduction in spending
Question 41: Staff costs - supply cover£xxxk

Funds costs of teachers doing jury service, certain representative sports.
Q41.
Staff cost - supply
Retain existing arrangements
Delegate part or all from April 200x
Delegate part or all from some later date
No delegation for the foreseeable future but focus on reduction in spending
Question 42:Miscellaneous - swimming service health & safety, protected salaries, caretakers housing, supply cover for teacher association representatives£xxxk

Swimming service health and safety was rejected for delegation from April 200x. Protected salaries could be delegated on actual cost basis with no real effect on school budgets. Caretakers' housing budgets are negative (more income than expenditure), so delegation would reduce school, budgets and delegation %.
Q42.
Miscellaneous
Retain existing arrangements
Delegate part or all from April 200x
Delegate part or all from some later date
No delegation for foreseeable future but focus on reduction in spending
Question 43: Licences / subscriptions£xxk

ICT licences and copyright subscriptions. Schools would have to make their own arrangements with SIMS etc. Some organisations insist on making arrangements with maintaining LEAs, claiming a legal right to do so.
Q43.
Licences / subscriptions
Retain existing arrangements
Delegate part or all from April 200x
Delegate part or all from some later date
No delegation for foreseeable future but focus on reduction in spending
Question 44: School-specific contingencies£xxk

Help schools where they face costs which are beyond their management control. Delegating this would remove safety-net from all schools.
Q44.
School Contingencies
Retain existing arrangements
Delegate part or all from April 200x
Delegate part or all from some later date
No delegation for foreseeable future but focus on reduction in spending
Question 45: Monitoring of National Curriculum Assessment £xxk
Q45.
N.C. Assessment Monitoring
Retain existing arrangements
Delegate part or all from April 200x
Delegate part or all from some later date
No delegation for foreseeable future but focus on reduction in spending
School improvement ( Question 46 )

Question 46: EDP preparation, implementation and review (residual expenditure not shown under other headings)

Centrally-funded activities within the EDP. Some functions (e.g. challenging schools re standards) could not sensibly be delegated. EDP is approved by DfES for a three-year programme. It would be difficult to reduce spending on the EDP before April 200x.
Q46.
EDP
Retain existing arrangements
Delegate part or all from April 200x
Delegate part or all from some later date
No delegation for foreseeable future but focus on reduction in spending
Expenditure supported by specific grants (Question 47)

Question 47: Standards Fund - non-devolved

The responsibility for bidding for and managing centrally-run programmes cannot be delegated. The budget could be cut, but we would also lose DfES grant and reduce our ability to support schools in special measures or with serious weaknesses

Q47.
Standards Fund
Retain existing arrangements
Delegate part or all from April 200x
Delegate part or all from some later date
No delegation for foreseeable future but focus on reduction in spending
Questions 48 to 50: Prioritisation of reviews of spending levels

Where you have ticked the final choice in any of questions 10 to 47 please indicate which would be your top three areas for review.
Q48.
Area one


Q49.
Area two
Q50.
Area three
Question 51: Any other comments on this consultation?
Q51.
Comments
Thank you for completing the Anywhereshire consultation questionnaire.


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